Software

At Bradford Systems, we’re experts in file storage and management. We have over 20 years of experience in working with custom materials tracking applications. We know what works – and what doesn’t. When you choose to partner with us, we’ll take the time to truly understand your needs. Then, we’ll recommend a software system that’s ideal for your unique needs.

Evidence Tracking

• Intuitive user Interface
• Complete chain of custody tracking
• Retention and disposition management
• User defined drop down lists
• On-demand bar coded label printing
• Quick evidence check-in/check out
• Evidence report generation
• Online help screens
• Complete history of all record changes
• Restricted user privileges by log in ID
• Dynamic case file linking
• Event scheduling / alert notifications
• Complete customization capabilities
• “Stand alone” or Network environments

Asset Tracking
A bar code tracking system from Bradford can help effectively manage your organization’s paper records. It’s an ideal way to maintain an audit trail for each file, manage the retention of files, automatically generate appropriate folder labels — and most importantly, it can reduce the cost of managing files critical to your daily operations.

Proper color coding immediately identifies a file out of place in the file room. Bar codes ensure files are easily tracked. In mere seconds, a file transfer is accomplished and an efficient file tracking transaction is completed. And in the process, the potential for lost files is practically eliminated.

When it comes to legal risk, the benefits of an effective electronic record keeping system are enormous. Keeping files beyond their retention schedule can create just as much liability as destroying them too soon. Our system notifies you when files should be moved to secondary storage or when they should be destroyed.

Records Retention
Retention management is the practice of keeping records only as long as they are needed for organizational, legal, fiscal, or historical proposes. It assures that all documents are managed properly and according to best business practices.

Documents are not removed from active storage or destroyed until their retention timeframe has elapsed. By managing to predefined retention controls, legal risk is effectively managed. Documents retained longer or destroyed earlier than their required retention timeframe pose a legal risk to an organization.

We can assist you with setting up retention management schedules utilizing state-of-the-art applications software to provide the retention management tools. The end result will manage risk properly and provide compliancy with regulatory agencies such as SEC, Sarbanes Oxley, and HIPAA.

• Management of document lifecycles by document type
• Movement of documents from active to inactive storage
• Identification of documents available for destruction
• Reduced electronic and paper storage costs
• Reduced legal risk using pre-defined retention/destruction timing
• Regulatory compliancy