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Document Management Services
We understand just how complex managing a large number of files can be. After all, we’ve been doing it for years and years. The efficient handling of files can save your organization time, money, and a whole lot of headaches. Trust Bradford Systems for unmatched document management services.
File Room Relocation
Whether you need to re-locate files down the hall or across the country, we have the knowledge and experience to make the move effectively and seamlessly. We don’t outsource any file relocation work. Rather, we prefer to use our own experts. It’s the only way to ensure our clients receive the highest level of quality.
Before any records purging activities are begun, we’ll conduct as extensive due-diligence processes to identify purging attributes and file retention schedules. Then, only after we’ve gained a clear picture of the job at hand, we’ll relocate your files with the utmost professionalism.
Click here to view a file room relocation case study.
File Room Staff Outsourcing
If you truly want your file room operating at optimum efficiency, put us in charge of it. We have the resources to staff your file room for you. Our experienced records management professionals know how to efficiently deliver needed file materials to authorized staff members. We can implement barcode tracking systems, document imaging retrieval, various retention management solutions, and other tools that will help your organization run more smoothly than ever. Trust us to:
- Improve file room processes
- Streamline information access
- Reduce operating costs
- Protect valuable information and documents
- Manage on-site scanning and indexing
- Handle file creation, labeling, color coding, bar coding, and request fulfillment
- Refilling or purge your important documents
Testimonials from Bradford Systems file room staff outsourcing clients:
Kathy,
My name is Roz Williams I am the office manager in Chicago where Peggy (Margaret Holland) is working I wanted to forward along a few of the favorable emails I have gotten regarding Pegs excellent work here. Additionally I would also like to add that I personally think Peggy is one of the hardest working people I have ever met, she always has a pleasant smile and no matter how many projects I send her way (and I have sent a few) she always smiles and gets it done in a timely and professional manner. I thank you for your time in reading these, people so often complain when the work is not good I wanted to take the time to tell you what a great employee you have in Peg.
Rosalyn Williams
NYSE EURONEXT
My name is Roz Williams I am the office manager in Chicago where Peggy (Margaret Holland) is working I wanted to forward along a few of the favorable emails I have gotten regarding Pegs excellent work here. Additionally I would also like to add that I personally think Peggy is one of the hardest working people I have ever met, she always has a pleasant smile and no matter how many projects I send her way (and I have sent a few) she always smiles and gets it done in a timely and professional manner. I thank you for your time in reading these, people so often complain when the work is not good I wanted to take the time to tell you what a great employee you have in Peg.
Rosalyn Williams
NYSE EURONEXT
Roz and Mark-
Just want to let you know that Maggie has done an excellent job with archiving our old investigation files. She’s found some holes that needed to be addressed and she was able to figure out that certain cases belonged with others, etc., all of which saved me a great deal of time and will make our offsite tracking a breeze to review. I know she has a project to work on for Mark, and we have some housekeeping we’d like her to help with afterwards.
She’s been great!
Christine
Hi Roz,
Just wanted to let you know that I have really appreciated both Mark and Peggy’s help with my recent file clean ups! They have made a big job really easy.
Have a good weekend,
Craig
Craig Gray
Manager, Listing Compliance
NYSE Regulation, Inc.
Document Imaging
Converting paper documents to digital images requires more than the right equipment. It also requires trained personnel to perform the work effectively. At Bradford Systems, we can provide you with both. After all, we’ve been doing it for years.
Before we begin the imaging process, we prepare all documents to ensure the scanning process will be efficient and effective. We then scan all documents using a simplex or duplex capture – depending on your needs. We can even input all necessary data associated with your scanned documents for easy retrieval and usage.
In the end, you get complete digital files ready to be imported into your imaging archive or retrieval system. If necessary, we can even create a custom system just for you.
Document Inventory
Bradford Systems can bring your file system under control and prepare you for the latest document management technology tools. By validating your existing file system through an in depth file audit we can authenticate your records and produce a database infrastructure to list and locate all of your files.
Our document inventory technical services can assist with:
Collaboration between your business and IT staff to custom design database elements.
Working with existing databases (including system imports/exports)
Converting data from other applications.
SQL Server, Oracle, MS Access, and others.