Barcode Tracking System Software

Bradford Systems Corporation develops custom bar code tracking systems to effectively manage paper records within an organization. A file tracking system will eliminate lost files, maintain an audit trail for each file, manage the retention of files, automatically generate appropriate folder labels, and most importantly reduce the cost of managing files and documents that are critical to the daily operations of an organization.

A few important facts:

  • 92% of information is still in manila folders:

  • Nearly 50% of an office workers time is spent handling paper:

  • An average of $120 in labor is spent searching for each misfiled document

    • The benefits of an effective electronic record keeping system are enormous. Legal risk is eliminated by letting the tracking solution provide reports when files should be moved to secondary storage and also when they should be destroyed. Keeping files beyond their retention schedule can create just as much liability as destroying them too soon. Lost files are practically eliminated by tracing the whereabouts of a file each time it moves from location to location. Proper color coding immediately identifies a file out of place in the file room.

    A key to effective file tracking is the utilization of bar coding on the file labels. These bar codes create an easy process whereby file identification information is simply read through the bar code and logically transferred to a location by also reading the destination bar code. In mere seconds, a file transfer is accomplished and an efficient file tracking transaction is completed.

    Let Bradford Systems Corporation design and implement a custom bar code based, file tracking solution to meet the needs of your organization!